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Writer's pictureGenevieve Griffin-George

Streamlined recruitment with PICMI + Calendly scheduling boosts hiring efficiency

Southern Cross Horticulture

Problem Solved for: Time-consuming recruitment process automated through combining Calendly and PICMI

About the Business

Southern Cross Horticulture is a leading business in New Zealand's kiwifruit industry, known for hiring large numbers of workers within tight timeframes. Committed to meaningful recruitment, they prioritise engaging with candidates who meet essential criteria, giving job seekers the time and information needed to make informed decisions, and fostering mutual understanding to achieve better employment outcomes.

Solution

Southern Cross Horticulture transformed its recruitment process by combining Calendly and PICMI. Calendly enabled candidates to self-schedule interviews, while its built-in flow allowed the business to ask key screening questions, filter applicants, and either reject them or redirect qualified candidates to PICMI. This combined approach automated much of the scheduling and initial filtering, ensuring candidates could quickly move through the process and reducing delays. PICMI would then further collect all the necessary information for employment. Employers could now focus their efforts on engaging with only the most suitable candidates, eliminating the need for manual coordination.

Implementation

The Calendly-PICMI combination allowed candidates to take ownership of their application process. Southern Cross Horticulture worked with PICMI to design an approach where job seekers could answer pre-screening questions through Calendly, determine their fit, and schedule interviews at their convenience. PICMI itself then provides a seamless transition for eligible candidates to complete applications. This approach categorised candidates based on their responses and ensured the recruitment team only dealt with pre-qualified individuals. The automated scheduling system significantly reduced the administrative workload, and every candidate who scheduled an interview turned up on time, streamlining the entire recruitment cycle.


Calendly combined with PICMI further streamlined our recruitment process. It saved us so much time and allowed us to focus on the right candidates.

Results

Southern Cross Horticulture achieved a more efficient and effective recruitment process. The streamlined system saved time for the recruitment team, as they no longer had to manually schedule interviews, respond to hundreds of emails or chase unqualified candidates. They could spend the saved time doing the most valuable thing—finding out more about the person and answering their questions. Candidate responsiveness improved, reducing dropouts and enhancing the overall experience. One notable success story was the hiring of 30 candidates in a single day using this integrated process. The combination of Calendly and PICMI allowed the business to maintain a complete record of every applicant, ensuring transparency and efficiency.

Streamline your recruitment process with PICMI’s combination with Calendly. Discover how automating scheduling and candidate management can save you time and boost hiring efficiency. Ready to simplify your recruitment process?

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